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Meeting Room Policy

Policy regarding use of the Library's meeting rooms

Meeting Room Policy

As an institution of education, the library welcomes the use of its meeting room and study room for civic, cultural, educational, and public information meetings of groups based in Perry, or groups which have a significant number of Perry residents.  Permission to use the meeting room or study room does not imply endorsement of any organization using the room.

 

  1. Library programs and library meetings will receive first consideration in the scheduling of any room.
  2. The meeting room and study room are available without a meeting room charge for meetings or programs of nonprofit organizations of civic, cultural, service or educational nature and governmental agency’s programs and meetings.  All other events including recitals, family gatherings, and class reunions, will be charged a $50 meeting room rental fee that is payable to the Perry Public Library prior to the use of the meeting room or the study room.
  3. All meetings will be held during regular library hours.  Any meetings requiring the use of the meeting room outside of normal library hours must receive the approval of the Director.  All bookings shall be made in advance by a responsible person (over age 18).  No standing reservations will be accepted.
  4. There is a $50.00 custodial deposit regardless of the classification of the entity, in addition to any rental fee, required for any serving of food or drink in the meeting room. Library kitchenette facilities are available for light refreshments in connection with meeting room.  Food is prohibited in the study room. Patrons may have non-alcoholic beverages in the study room as long as the containers have lids. The $50.00 custodial deposit will be returned once the room has been inspected by a library staff member and has been deemed to be in its original condition.
  5. All rooms are set in a standard room set-up and groups are responsible for returning the room to the standard set-up.  Groups will be charged for labor and materials to cover the cost of resetting the room, damage to the room or library equipment, or extraordinary room clean up that result from use.
  6. The library will not care for, nor store any material for groups using the room.
  7. Programs by organizations that could obtain financial gain are prohibited with the exception of author / book talk programs.
  8. No smoking is allowed.
  9. The Library’s Behavior Policy applies to use of the meeting rooms.
  10. The library shall be notified if a cancellation becomes necessary.  Failure to cancel in advance of the meeting will cause forfeiture of any fees and may result in denial of future reservations.  No group may transfer use of the room to another group.
  11. All entities using the meeting rooms must have the room cleaned, set to standard set-up pattern, and staff checked by fifteen minutes before closing or the entity will forfeit their $50 deposit.

 

Reviewed and amended, November 2017

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.